To make sure emails from important contacts stand out and do not go unnoticed, you can set up a rule that makes the email appear in a specific color or a specific size and type of font. Why Use Outlook for Projects and Tasks? For large projects, project managers and bigger companies use professional software such as Microsoft Project or Basecamp, some of the best project management tools to do the job. They offer the extensive features needed to organize and manage successful projects. However, for small projects, freelancers, or teams of one or two, Microsoft Outlook has the essential features needed to succeed in any undersized situation. Here are just a few of the basic features it contains: • • Customizable task fields • Assignable to-dos • Helpful reminders • Time tracking • Status updates • Prioritization and categorization • Export function How Can Those Outlook Features Be Used? Customize With Fields You Need You can easily add and remove fields within the task section. For example, to track time you can add actual work and total work. For status tracking you can add percent complete and custom status. To choose your fields, right-click on one of the columns and select Field Chooser. Then simply drag and drop the fields you want to the column area. Assign Tasks Easily If you work with a partner or one employee, assigning tasks to each other is simple. ![]() ![]() Open the task and in the top navigation select Assign Task. Click the To button to open your contact list, select the assignee, and click the To button in the pop-up window. This will insert your contact into the task and once you click Send, the task will be on its way to the assignee. You can also include a field for Team Task that includes simple checkmarks and an Assigned To field to see at a glance whose responsible. Set Up Reminders As with any task application, reminders are essential tools. Microsoft Outlook allows you to customize your reminders by selecting the date, time, and a specific sound if you like. The date choices are in a calendar format and the time choices are in 30-minute increments. Track Time For freelancers or others who charge clients by the hour, time tracking is a must. With Microsoft Outlook you can use both Actual Work and Total Work fields or just one of them, depending on your exact needs. For instance, you can use Actual Work for the billable amount and Total Work for the entire time spent on the task. Both fields record time in decimal hours. Update Statuses Microsoft Outlook includes both percent complete and status fields to keep your projects and tasks on track. As with time tracking, you can use both or just one, depending on your preference. The advantage to using them together is that if you mark a task as 100 percent complete, for example, the status field will automatically display Completed and the task will be scratched through. The status field also includes choices for In Progress, Waiting on Someone Else, and Deferred, each of which can be very helpful for staying on track. Use Prioritization and Categorization Using the priority field is another great tool for viewing Are you not getting through your to-do list? The problem might not be your productivity, it might just be your priorities. Let's learn how to prioritise the to-do list, and get things done. Concept draw vs omni graffle. Look no further for a Visio® replacement for your Mac than SmartDraw. SmartDraw offers a powerful and easy-to-use solution for those looking for a Visio® alternative on a Mac. SmartDraw offers more templates, better tools, industry-leading automation — all while being more affordable and available. Search Community member. I would like view the vsd files in Mac OS X. Is there a Visio Viewer for Mac OS X? This thread is locked. Hi:-) is there anywhere within the Apple App's I can download Visio fore Mac as I need to construct a workflow chart. I was in the same situation and realized Visio isn't available for Mac but there are actually many good alternatives that can open Visio files and easily draw flowcharts. Although Microsoft has never released Visio for Mac, the good news is there are some superb alternatives in 2018 that can do everything Visio can on macOS. In some cases, we think the software featured here are even better than Microsoft’s product. Nektony Mac Visio Viewer allows users to open.VSD,.VDX,.VSDX MS Visio document formats created with MS Visio 2000 – 2013 versions. Just as Cisdem DocumentReader, it also ensures that texts on Mac OS X will be displayed in the same way as original format when they were created. High priority items will show a red exclamation mark and low priority items will show a blue, downward arrow. You can also add a Custom Priority field if needed. The category feature in Microsoft Outlook is also handy for spotting specific types of tasks at a glance. By default, the categories are named for their color, but changing them to more meaningful names is helpful. For instance, you may use the green category for all finance tasks and name it as such. You can create your own categories and choose the color as well.
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